What is invoice tracking?

Invoice tracking is the process of monitoring an invoice's status from submission through payment. Modern invoice tracking software provides real-time visibility into where each invoice is in the approval and payment workflow.

How does real-time invoice tracking work?

Real-time invoice tracking works through automated status updates at each workflow stage. Suppliers can log into a portal to see if their invoice is pending review, in approval, scheduled for payment, or paid. Automated email notifications alert both parties to status changes.

What are the benefits of invoice tracking?

Invoice tracking reduces payment enquiries by up to 90%, improves supplier relationships through transparency, provides complete audit trails for compliance, and helps identify bottlenecks in the approval process.

Invoice Tracking & Supplier Portal - Real-Time Payment Status

Automated Status Updates

Suppliers shouldn't chase payment status. The moment an invoice is approved, they receive automated notifications with the early payment discount embedded. One click to accept—no emails, no negotiations.

Invoice Status Updates

✓ Invoice Received Today 09:15

✓ AI Processing Today 09:17

✓ Approved Today 09:18

→ Early Payment Offer ACTIVE

Payment Scheduled Pending

Payment Timeline

Invoice INV-2024-001

Approved & Ready

Stage: Approval Complete

Current: Discount Offer 2% Available

Next: Payment Run Friday 11th

Progress to Payment

Eliminate Payment Enquiries

"Where's my payment?" calls waste everyone's time. Suppliers track every workflow stage independently—from submission through approval to payment. Your AP team focuses on capturing discounts, not answering questions.

Supplier Invoice Portal

Suppliers need payment information, not gatekeepers. A dedicated self-service portal shows all invoices, payment schedules, and discount opportunities—accessible 24/7 without contacting your team.

Supplier Dashboard

Invoice Overview

3 Active

Total Invoices

In Progress

Discount Offers 2 Available

Completion Rate

Frequently Asked Questions

What is invoice track and trace? +

Invoice track and trace provides real-time visibility into invoice processing from submission to payment. Suppliers see exactly where their invoice is in your workflow, eliminating the need to contact your AP team for status updates.

How does tracking trigger early payment discounts? +

When an invoice moves to "approved" status, our system automatically notifies suppliers and presents your early payment discount offer. Suppliers can accept your 2% discount in exchange for payment within 10 days—all through the tracking interface.

Does this really reduce supplier enquiries by 90%? +

Yes. When suppliers have real-time visibility into invoice status, they no longer need to call or email asking "where's my payment?" Your AP team shifts from answering status questions to capturing discounts.

Do suppliers need to log in to see invoice status? +

Suppliers receive automated email notifications at key stages (received, approved, discount offered, payment scheduled). They can also access a portal 24/7 to view all invoices and payment schedules without contacting your team.

What happens after a supplier accepts an early payment discount? +

The invoice automatically moves into your next payment run (e.g., Friday batch), a credit note is generated for the discount amount, and both parties receive confirmation. Everything syncs back to your ERP with no manual processing.

Can we control what information suppliers see? +

Yes. You configure visibility settings, choose which workflow stages to share, set notification preferences, and customize the portal experience based on your supplier relationships.

How does this integrate with our ERP system? +

Track and trace connects directly to your ERP (SAP, Oracle, NetSuite, Xero, etc.) to pull invoice status in real-time. As invoices move through your existing approval workflows, status updates generate automatically without changing how your team works.

Invoice Track & Trace

Turn invoice visibility into discount opportunities

Automated Status Updates

Eliminate Payment Enquiries

Supplier Invoice Portal

Integrates with the systems you already have

Frequently Asked Questions

Ready to Turn Tracking Into Discounts?